EXHIBITOR CONTRACT
By signing this contract, the Exhibitor and his/her representatives have read and agree to abide by all rules, requirements, restrictions and regulations as set forth in the terms of this contract.

Failure to abide by such rules and regulations may result in forfeiture of all monies paid or due DONA International under the terms of this agreement.

• Exhibitors shall not assign, share, or sublet any space without written consent of the DONA International Exhibit Chair.

• Only individuals, firms and organizations whose services and products are appropriately related to the purpose of DONA International shall be permitted to exhibit. All publications, material distributed and products must be in compliance with the World Health Organization International Code of Marketing Breastmilk Substitutes.

• Exhibits are limited to the space assigned. They are not to extend beyond that space, including wall and ceiling coverage, and should not interfere with other Exhibitors’ displays. Materials, flyers, brochures and distribution of other printed matter shall be limited to the individual
exhibit space. Volume settings on any audio equipment should be set at a reasonable level, so as to not disturb others.

• Exhibitors taking advantage of the special Author exhibit rate agree and confirm that all exhibits and merchandise will be limited to their
own personal work.

• Exhibitors must adhere to all municipal, state and federal laws, rules and regulations. No combustible decorations may be used at any time:
all drapes, table coverings and other materials must comply with fire department regulations.

• Exhibitor understands that s/he is responsible for all liability insurance coverage for person and property. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury or damage to Exhibitor’s displays, equipment, and other
property brought upon the premises of the hotel and shall indemnify and hold harmless agents, servants, and employees, and DONA International from any and all such losses, damages and claims.

• Exhibitor will be responsible for individual ASCAP/BMI licensing fees, if applicable to their exhibit presentation.

• Exhibitor will be responsible for any and all additional charges imposed by the hotel and/or Conference service, including electricity, phone lines and Internet and freight charges.

• Exhibitors shall be responsible for making their exhibits accessible to persons with disabilities as required by the Americans with Disabilities Act.

• Exhibitor will forfeit space not occupied by the close of the set-up period Thursday, October 3 at 5:30 pm. This space may be resold, reassigned or used by the exhibit management. There will be no refund for space not occupied.

Refund/Cancellation Policy: Exhibitors may cancel this agreement on or before September 5, 2019, postmarked by 5 pm EST by written notification to the DONA International Exhibit Chair, and refunds will be made at 50% of the total amount due. After September 5, 2019, no refund will be given.

• If the Conference or Exhibits are canceled due to circumstances beyond the control of DONA International, DONA International will not be held liable for any expenses incurred by the exhibitor beyond the rental cost of the exhibit space.

• DONA International reserves the right to decline or prohibit any exhibit which in its judgment is inappropriate, this reservation being all-inclusive as to persons, things, printed matter, products and conduct.