Exhibitors and Sponsors | DONA International

DONA Summit 2025 Exhibitors and Sponsor Application

DONA International is pleased to offer exhibitor and sponsorship opportunities at the 2025 DONA Summit Exhibitors and sponsors should fill out the below application, once the application is approved DONA International will contact you regarding fee payment.

2025 Exhibitor and Sponsor Application

Company/Organization Name
Name of Representative*
First Last
Logo Upload*
Max. file size: 50 MB.
Please upload a high-res image file of your logo here.
Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Email*

Phone*
Exhibit Tables
Exhibitor Tables
Details for what's included in the exhibit table package can be found in the exhibitor prospectus. Note that the author category is for book-only sales/exhibits.
Commercial
Not-for-Profit
Author
General Conference Sponsors
Details for what's included with respective sponsorship packages can be found in the exhibitor prospectus.
Platinum Sponsor
Gold Sponsor
Silver Sponsor
Event/Gift Specific Sponsorship Opportunities
Details for what's included with respective sponsorship packages can be found in the exhibitor prospectus
Conference Bags
Welcome Reception
Keynote (General) Session
Concurrent Session
Breakfast Sponsor
Coffee Break Sponsor
Organization/Company Logo
Max. file size: 50 MB.
Please upload a logo in jpeg or png with a file size less than 50MB.
Products/Services*
Please list all product(s) and/or service(s) to be exhibited
Names
Name(s) of the person(s) officially representing the exhibitor and sponsor where applicable.
CONTRACT*
EXHIBITOR and SPONSOR CONTRACT

By digitally signing the contract in the online application, the Exhibitor and his/her representatives have read and agree to
abide by all rules, requirements, restrictions and regulations as set forth in the terms of this contract. Failure to abide by
such rules and regulations may result in forfeiture of all monies paid or due DONA International under the terms of this
agreement.

• Exhibitors shall not assign, share, or sublet any space without written consent of the DONA International Exhibit Chair.

• Only individuals, firms and organizations whose services and products are appropriately related to the purpose of DONA
International shall be permitted to exhibit. All publications, material distributed and products must be in compliance with
the World Health Organization International Code of Marketing Breast milk Substitutes.

• Exhibits are limited to the space assigned. They are not to extend beyond that space, including wall and ceiling coverage,
and should not interfere with other Exhibitors’ displays. Materials, flyers, brochures and distribution of other printed matter
shall be limited to the individual exhibit space. Volume settings on any audio equipment should be set at a reasonable
level, so as to not disturb others.

• Exhibitors taking advantage of the special Author exhibit rate agree and confirm that all exhibits and merchandise will be
limited to their own personal work.

• Exhibitors must adhere to all municipal, state and federal laws, rules and regulations. No combustible decorations may be
used at any time: all drapes, table coverings and other materials must comply with fire department regulations.

• Exhibitor understands that s/he is responsible for all liability insurance coverage for person and property. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury or damage to Exhibitor’s displays, equipment, and other property brought upon the premises of the hotel and shall indemnify and hold
harmless agents, servants, and employees, and DONA International from any and all such losses, damages and claims.

• Exhibitor will be responsible for individual ASCAP/BMI licensing fees, if applicable to their exhibit presentation.

• Exhibitor will be responsible for any and all additional charges imposed by the hotel and/or Conference service, including
electricity, phone lines and Internet and freight charges.

• Exhibitors shall be responsible for making their exhibits accessible to persons with disabilities as required by the
Americans with Disabilities Act.

• Exhibitor will forfeit space not occupied by the close of the set-up period Thursday, October 19 at 3:00 pm. This space
may be resold, reassigned or used by the exhibit management. There will be no refund for space not occupied.

Refund/Cancellation Policy:
Exhibitors may cancel this agreement on or before August 18, 2023, postmarked by 5 pm
EST by written notification to the DONA International Exhibit Chair, and refunds will be made at 50% of the total amount due.
After August 18, 2023, no refund will be given.

• If the Conference or Exhibits are canceled due to circumstances beyond the control of DONA International, DONA
International will not be held liable for any expenses incurred by the exhibitor beyond the rental cost of the exhibit space.

• DONA International reserves the right to decline or prohibit any exhibit which in its judgment is inappropriate, this
reservation being all-inclusive as to persons, things, printed matter, products and conduct.
Read and Agree
Signature and Agreement*
Entering name constitutes your signature.
First Last
Total Due Upon Request
$0.00
Please submit the application and contract by clicking the submit button below. Once the application is approved, DONA International will contact you regarding fee payment.